Last updated: 28 July 2026

Who we are

For data protection purposes, Sarah Pochin MP is the data controller. Personal information is handled on her behalf by the Office of Sarah Pochin MP and authorised staff.

In this notice, “the Office” means the Office of Sarah Pochin MP.

Contact details
Office of Sarah Pochin MP
Unit 6
Runcorn Shopping City
Runcorn
WA7 2BS

Telephone: 01928 643587
Email: [email protected]

Reform UK Party Ltd is a separate controller when it uses information for its own campaigning, membership, fundraising, supporter or electoral purposes.

See Reform UK’s:

Where Sarah Pochin MP and Reform UK jointly determine how information is used, the relevant form or notice will identify both controllers and explain the purpose.

Information we collect

Depending on how you use the website or engage with the Office, we may collect:

  • Your name, address, postcode and contact details
  • Information about your connection with the constituency
  • Correspondence, enquiries and communication preferences
  • Information provided through forms, petitions, surveys, events or volunteering
  • Political views, campaign interests or voting intentions you choose to provide
  • Donation and payment information where applicable
  • Records of communications, consent, objections and unsubscribes
  • Electoral register information where its use is permitted by law
  • Technical information, including your IP address, browser, device and website activity
  • Relevant information from public sources
  • Other information you choose to provide

Political opinions are special category personal information and receive additional legal protection.

Where information comes from

We may obtain information:

  • Directly from you
  • From someone acting on your behalf
  • From Reform UK or an authorised campaign
  • From the electoral register and lawful canvassing
  • From public authorities and organisations
  • From public sources and social media platforms
  • From NationBuilder and other authorised suppliers

How we use information

The Office may use information to:

  • Respond to correspondence and constituency enquiries
  • Carry out parliamentary and elected representative functions
  • Understand and represent local concerns
  • Arrange meetings, surgeries and events
  • Operate, secure and improve the website
  • Conduct political engagement, surveys, petitions and campaigning
  • Communicate parliamentary work and Reform UK policies
  • Organise supporters, volunteers and events
  • Administer donations and meet electoral law requirements
  • Send communications where permitted
  • Maintain accurate records
  • Prevent fraud, misuse and security incidents
  • Meet legal and regulatory obligations

Constituency enquiries and casework

The website is not used to manage constituency casework.

If you contact the Office about a constituency matter, your information will be handled separately by authorised parliamentary staff to respond to your enquiry and, where appropriate, make representations on your behalf.

Relevant information may be shared with government departments, local authorities, NHS bodies, housing providers or other organisations involved in your case.

Casework information will not be:

  • Added to a Reform UK supporter or campaign database
  • Used to assess your political views or voting intention
  • Used for political campaigning, advertising or fundraising
  • Shared with Reform UK for political purposes

Contacting the Office for assistance does not subscribe you to political communications. Assistance will not be affected by your political views or voting history.

Please send constituency enquiries to [email protected].

Our lawful bases

Depending on the purpose, we may rely on:

  • Public task: for parliamentary and elected representative functions, democratic engagement and lawful use of electoral register information
  • Consent: for political emails, texts, direct messages, automated calls, optional cookies and other clearly optional uses
  • Legitimate interests: for website administration, security, record keeping, events, appropriate political engagement and postal communications
  • Legal obligation: for electoral, donation, accounting, regulatory and data protection requirements
  • Vital interests: where necessary to protect someone’s life or physical safety

Where legitimate interests are used, we consider whether the processing is necessary and whether your rights override those interests.

You may withdraw consent at any time. Withdrawal does not affect processing already undertaken.

Political opinions and sensitive information

Where the Office processes political opinions or other special category information, it will only do so where an applicable legal condition exists. This may include explicit consent, information you have deliberately made public, elected representative functions, legal claims or vital interests.

Where Reform UK is the controller, it may also rely on the statutory condition available to registered political parties for processing information revealing political opinions.

We do not use information about a person’s health, disability, race, ethnicity, religion, sexual orientation, sex life, trade union membership, genetic information, biometric information or criminal history to select that person for political messaging, advertising or campaigning.

We do not infer these sensitive characteristics for political communication purposes.

Political communications

We will only send political or promotional emails, text messages or social media direct messages where the recipient has provided the consent required by law.

The electronic marketing soft opt-in does not apply to political campaigning.

Automated political calls will only be made with specific consent. Live calls and postal communications may be made where permitted by law and where you have not objected.

Every political electronic communication will identify the sender and provide a simple way to unsubscribe.

You may object to direct marketing at any time.

Cookies

Strictly necessary cookies may be used to operate and secure the website.

Optional analytics, advertising, social media tracking and campaign measurement technologies will only be used where the legally required consent has been obtained.

You can accept, reject or change your cookie choices. Further information is available in our Cookie Notice.

Sharing information

Depending on the purpose, information may be shared with:

  • Authorised parliamentary and campaign staff
  • Reform UK and authorised Reform UK organisations
  • Government departments and public bodies
  • Local authorities, NHS bodies and emergency services
  • Housing providers, schools, regulators and ombudsmen
  • Professional advisers
  • Payment, event and communications providers
  • Website, email, security and technology suppliers
  • Law enforcement or regulatory bodies where required

Information will only be shared where it is relevant, necessary and lawful.

We do not sell personal information.

NationBuilder and international transfers

This website uses NationBuilder, which may process information in the United States.

NationBuilder states that it participates in the UK Extension to the EU–US Data Privacy Framework. Transfers may also be protected by its Data Processing Addendum and the UK International Data Transfer Addendum.

Other suppliers may also process information outside the United Kingdom. Appropriate legal safeguards will be used where required.

How long we retain information

We retain personal information for as long as it remains reasonably necessary for the purposes described in this notice.

The appropriate retention period will depend on:

  • The nature of the information
  • The purpose for which it was collected
  • Whether our relationship or engagement with you remains active
  • Whether the information remains relevant to parliamentary, constituency, political or campaigning activity
  • Electoral, financial, regulatory and legal requirements
  • The need to maintain records of consent, objections and communication preferences
  • The possibility of complaints, disputes, investigations or legal claims
  • Security, safeguarding and accountability considerations

Some information may therefore be retained for an extended period where it remains relevant and necessary. This may include supporter and engagement records, electoral information, donation records, correspondence, consent records and suppression records.

Information collected for one campaign may be retained for future political engagement where its continued use is lawful, compatible with the original purpose and reasonably expected.

We periodically review the information we hold. Information that is no longer required will be deleted, anonymised or securely archived, as appropriate.

Constituency casework is retained separately under the Office’s casework retention arrangements.

Required information

Some information may be required to respond to an enquiry, confirm that you are a constituent, administer an event or comply with electoral law.

Where information is required, the relevant form will make this clear.

Consent to political marketing is optional and will not affect constituency assistance or other services.

Automated decisions

We do not make decisions about individuals based solely on automated processing where those decisions would have legal or similarly significant effects.

Your rights

Depending on the circumstances, you may have the right to:

  • Access your personal information
  • Correct inaccurate information
  • Request deletion or restriction
  • Object to processing
  • Object absolutely to direct marketing
  • Withdraw consent
  • Request data portability
  • Raise concerns about automated processing
  • Complain about how your information is used

These rights are not absolute. We may need to confirm your identity before responding.

Requests should be sent to [email protected].

Complaints

Data protection complaints should be sent to:

Office of Sarah Pochin MP
Unit 6
Runcorn Shopping City
Runcorn
WA7 2BS

Email: [email protected]

Please mark the correspondence Data Protection Complaint.

We will acknowledge your complaint within 30 days, investigate it without undue delay and explain the outcome.

You may also complain to the Information Commissioner’s Office.

Changes to this notice

We may update this notice when our activities, systems, suppliers or legal obligations change. The latest version will be published on this website.